Registration of newspapers and periodicals has now gone online, The government has notified the Press & Registration of Periodicals Act (PRP Act), 2023 and its rules in its official gazette, as a result of which the Act has come into force from 1 March 2024.
The registration of periodicals will now be governed by the provisions of the PRP Act 2023 and the Press and Registration of Periodicals Rules. According to the notification, the office of Press Registrar General of India – PRGI (erstwhile Registrar of Newspapers for India – RNI) will enforce the new Act.
The new Act provides for an online system to facilitate the registration of newspapers and other periodicals. The new system replaces the existing manual, cumbersome processes involving multiple steps and approvals at various stages which were causing unnecessary hardships to the publishers.
Minister of information and broadcasting Anurag Singh Thakur had earlier launched the Press Sewa Portal (presssewa.prgi.gov.in), the online portal of the Press Registrar General, for receiving applications as mandated by the new Act.
All applications, including the intimation by the printer of a periodical, for the registration of facsimile edition of a foreign periodical, obtaining a certificate of registration of a periodical, application for revision of certificate of registration, transfer of ownership of periodicals, furnishing annual statement by the publisher of a periodical, and procedure for desk audit for verification of circulation of a periodical will be online through the Press Sewa Portal.
The portal ensures paperless processing and offers services with e-sign facility, digital payment gateway, QR code-based digital certificates for instant download, online system for providing intimation by printing presses, percentage of probability for title availability, online access to registration data for all publishers, filing of annual statements, among others.
It intends to put in place a chatbot-based interactive grievance resolution mechanism. The Press Sewa portal is accompanied by a new website (prgi.gov.in) with all the related information and a user-friendly interface.
The new PRP Act removes books and journals from the purview of registration necessitated by the old PRB Act; the new Act defines a periodical as “any publication, including a newspaper, which is published and printed at regular intervals containing public news or comments on public news but does not include a book or a journal of scientific, technical, and academic nature.”
Therefore, a “book, or a journal including a book or journal of scientific, technical and academic nature” does not require registration with PRGI.
The new Act says all applications for registration of periodicals shall be made in online mode through the Press Sewa Portal only. Accordingly, publishers intending to bring out periodicals need to register their title before publishing it. As the registration process will be online and guided through the software, the chances for discrepancies in the application will be drastically reduced resulting in faster processing of applications.
The status of application will be updated at all stages and the same will be informed to the applicant through SMS and email ensuring transparency and eliminating delay due to miscommunication.
The steps are as follows:
Signing up and profile creation by the owner of a periodical: To begin the registration process, the owner of the proposed periodical has to sign up and create a profile on the Press Sewa Portal by furnishing relevant documents/details as required, along with five proposed titles in the order of priority. These title options will not be same or similar to a title already held by any other owner of a periodical either in the same language anywhere in India or in any other language in the same state. These title options will conform to the guidelines made by the Press Registrar General for this purpose.
Simultaneous submission to Press Registrar General and the specified authority in the district: The applications submitted through the Press Sewa Portal will be accessible/available to the Press Registrar General and the Specified Authority in the district simultaneously. Therefore, there is no need for any separate application to be submitted to any other office/portal.
Invitation to the publisher/s by the owner: After creation of profile, the owner will extend invitations to their designated publisher/s associated with their periodical/s, through the portal.
Signing up and online intimation by the printer (owner/keeper of printing press): The printer is required to create an online account on the Press Sewa Portal by furnishing relevant details as required in the portal.
Signing up and profile creation by the publisher: The publisher/s so invited/appointed are required to create their profile on the portal by furnishing relevant documents/details.
Selecting/nominating the printer by the publisher: As part of the registration process, the publishers are required to nominate/select their respective printing press from the Press Sewa database in instances where the printing press account is already available in the database. Otherwise, they may request the printer to create an online profile in the Portal, and select them as printer for the proposed periodical.
Periodical registration application to be submitted by the publisher: After creation of their profiles, the publisher can submit the application for registration by filling/furnishing all relevant details/documents, e-signing the application, and by payment of prescribed fee through Bharatkosh.
Correction window after submission of application: Subsequent to submission of applications, the publishers have five days (120-hour time-window) for making minor modifications in the application. No modifications in the application is possible after this period.
Acknowledgment with a unique application reference number: Upon successful uploading of the application, the Press Sewa Portal will generate an acknowledgment along with a unique ten-digit alphanumeric application reference number (ARN), and the publisher. The Press Registrar General will use the number for all future correspondences and references.
Deficiencies in the application and timely response: Following the initial scrutiny, the PRGI will issue a deficiency communication, if warranted. The publishers are required to submit their responses within a 30-day time frame. Failure to adhere to this specified period will result in rejection of the application.
Online payment of registration fees through Bharatkosh: It is mandatory for all publishers to remit a registration fee of Rs 1,000 through the Bharatkosh digital payment system integrated into the Press Sewa Portal.
Revision of registration details: The Press Sewa Portal provides online facility for revision of registration details. All applications for revising the registration have to be made through the Portal. These options will be available in the owner/publisher profile.
